From square footage to security, here’s everything you need to consider before renting your next office or coworking space in Vancouver.
Whether you’re part of an established company or are an entrepreneur currently working from, moving to a dedicated office or coworking space could be the next step towards achieving your goals.
Fortunately, Vancouver is home to incredible office spaces. The challenge is finding the space that is right for you, your company, your guests and your team. With that in mind, we’ve partnered with iQ Office Suites CEO, Kane Willmott, to go over the best options in the city as well as what you need to consider before signing a lease or coworking agreement.
Step 1: Understanding coworking spaces vs. office spaces
With a traditional office space, you will have to determine the amount of people you need to accommodate throughout the term of the lease (traditional office lease terms range from 5 to 15 years). With that in mind, you should account for approximately 150 – 200 square feet per person. Coworking spaces however, are pre-built and fully equipped to accommodate a range of work styles and are offered on much shorter terms (traditionally 2 months to 2 years). This enables more flexibility which means you can look for what you need now and have freedom to expand/contract in the future.
Step 2: Research your options
Get to know the operator – iQ Office Suites is a Canadian based company with locations in Vancouver, and Toronto and plans to launch in Calgary, Ottawa and Montreal later this year. Their West Georgia location in Downtown Vancouver’s Royal Centre occupies the building’s entire 21st floor, featuring 360 degree views of the breathtaking Vancouver skyline, floor to ceiling glass windows, sit/stand desks, unlimited 49th Parallel coffee, and reclaimed wood design elements that were created by local artists.
Staffed by friendly and attentive team, iQ also offers members direct underground access to the Burrard SkyTrain Station, complementary gym facilities and 24-hour covered parking (car and bicycle). In addition, the location is serviced by two levels of retail amenities featuring a multitude of shops and restaurants. You can learn more about this location or schedule a tour HERE.
Step 3: Ask the right questions
Choosing the right coworking space starts with asking the right questions. Here is a list of questions you should ask to ensure the space and experience is a good fit for you, your company and your clients.
1. Price –What is included in the price and what is charged in addition to the monthly cost?
2. Technology –Is the network shared and if so, is there any network security in place to combat data theft?
3. Terms –Are there any discounts or advantages for signing on for longer terms?
4. Amenities –What amenities are available in the space, the building and the neighbourhood?
5. Cleaning – Who is responsible for cleaning the general space, what is included and how often is it cleaned?
6. Programming – Does the space offer social, learning, or networking events?
7. How big is the operation– Spaces under 30,000 square feet are considered “boutique” and can have a very different feel than larger “big box” style spaces.
Step 4: Obtain a proposal or licensing agreement in addition to your lease
Unlike a traditional lease, which can be as much as 70 pages long, a license agreement is usually under six pages and generally written in language which is easily understood. That said, it is still worthwhile to have your lawyer take a look to ensure there are no surprises!
Step 5 : Move in and get to work!
With coworking your space can be ready in minutes not months. Enjoy the manybenefits of coworking, including reduced setup costs, greater flexibility, turn-key services, amenities, and more.
To learn more about office or coworking spaces, visit iqoffice.ca
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